Show up and celebrate — your timeline, vendors, and flow are handled.
Our Day-Of Coordination service supports weddings, galas, fundraisers, and private events with calm, professional execution, ensuring everything runs on time and feels effortless.
What’s Included in Day-of Coordination
- Run-of-Show & Timeline – finalize, distribute, and cue the schedule
- Vendor Management – arrivals, setup checks, troubleshooting, payouts
- Ceremony / Program Flow – processional cues, stage changeovers, speeches
- Guest Experience – wayfinding, VIP care, and smooth transitions
- Logistics Oversight – ensuring setup and teardown go smoothly and on schedule
- Emergency Kit & Problem-Solving – calm, professional fixes on the fly
Day-Of Coordination Pricing — Starting at $1,250
Day-Of (sometimes called event-day coordination) is typically a flat-fee package based on guest count, venue complexity, and event flow.
Most celebrations fall between $1,250–$2,500, while larger weddings or corporate events range $2,000–$4,000.
Why Clients Choose Indianapolis Event Planner
As the event-planning arm of Hitchin’ a Bride, we bring the same warmth, inclusivity, and professionalism trusted by hundreds of couples for officiating. With us, you’ll have both the creative design and the logistical backbone needed for a flawless wedding experience.
Who Needs Day-of Coordination?
This service is perfect for those who’ve planned most of the details but want a professional to run the day. It’s ideal for:
- Weddings where couples want a smooth, relaxed experience without burdening friends or family
- Galas & Fundraisers requiring cueing, speeches, or AV coordination
- Private Events (birthdays, showers, milestones) seeking polished flow and guest comfort
- DIY Planners who want expert execution and problem-solving on site
If you want your event to feel smooth, on-time, and guest-focused, this is the service that makes it happen.
Frequently Asked Questions
How far in advance should I book event planning services?
Full-service planning is the right choice if you want expert support from start to finish, not just coordination in the final weeks. This service is ideal for couples who: Have demanding careers or busy schedules with limited time to plan Are planning from out of town and need a trusted local partner Want a cohesive, styled event with professional design guidance Prefer vendor referrals from experienced, vetted professionals Feel overwhelmed by budgets, logistics, and contracts Simply want to relax and enjoy their engagement, knowing everything is handled If this sounds like you, full-service planning ensures your wedding is seamless, personalized, and stress-free.
Do you only plan weddings in Indianapolis?
No—we plan weddings, corporate galas, nonprofit fundraisers, milestone birthdays, showers, holiday parties, celebrations of life and concierge weekends across Indiana. Our experience spans a wide range of events, large and small.
What’s the difference between Day-Of and Month-Of Coordination?
What’s the difference between Day-Of and Month-Of Coordination?
How does pricing work for full-service planning?
Full-service planning is typically billed as a percentage of your total event budget (usually 20%), though sometimes a flat-fee makes more sense. After a consult, we’ll provide a tailored proposal based on guest count, scope, and logistics.
Can you also officiate our wedding?
Yes! Through our sister brand Hitchin’ a Bride, we offer personalized ceremonies, vow renewals, and elopement officiating alongside event planning.
Where We Plan Events
- Carmel
- Fishers
- Zionsville
- Greenwood
- Noblesville
- Westfield
- New Palestine
- Bloomington
- Plainfield
- Avon
If you’re planning an event anywhere in Indiana, we’re happy to travel to make it happen.
Not sure which package fits your needs?
If you’re still exploring or not quite ready to schedule a consultation, take a look at our transparent, boutique pricing list — all in one place.